Week 6

I have finally begun to start going through the boxes of records at the hospital. While the boxes themselves are only labeled by a series of letters and numbers, the folders inside each box have labels designating what they actually are, such as "Meeting Minutes" or "Education." My current job is to go through each box, match each folder with its category on the records retention schedule, and then put a sticky note on the folder with the year the documents are from, what category the folder is part of, and how long the retention period is. For example, folders labeled "Meeting Minutes" have a retention period of "permanent," meaning they must always be kept. Folders labeled "Hiring/Selection Records" must be kept for a period of three years. There are still several boxes to go through containing hundreds, if not thousands, of documents. Next Monday, my mentor and I will meet with representatives from another department in the hospital who will tell us what to do with the boxes, the documents that have passed their retention period, and how/where to scan in the documents that the hospital must still keep.