I have finally begun going through the several boxes of records. There are about 43 boxes and each box contains records ranging from closed studies to employee records. My job is to decide which records to keep and which to destroy, which I determine based on the state records retention schedule. If the retention is labeled permanent or is a certain number of years that haven't passed yet, then the records must be kept so they can be scanned in. Records such as those based on hospital policies and procedures which I found today must be kept. I found many documents related to employee profiles from more than a decade back. Records such as those must be destroyed through shredding. However, we are not sure yet as to what to do with documents such as the closed studies, because there is another department in charge of such documents. Next Monday we will meet with representatives of that department to determine what to do with that department's documents.
I was asked previously if there was a way for patients to check their own records with a username and password. I had answered no, but I checked with my mentor today and she told me that patients can actually check their records through a program called MyChart. Sorry for the incorrect answer!
Hi Shabab,
ReplyDeleteYou have begun sorting the records and stepping into the actual part of your research. Great news!!! Can't wait to hear your method and retaining the records.
This is actually really interesting. Do you know how the State Retention Schedule works? As in how they determine when each record can be destroyed?
ReplyDeleteArizona actually only has one statute, which is statute 12-2297. Documents must be destroyed after 6 years a patient is treated by a healthcare provider. However, if they are a minor, the documents must be destroyed either 3 years after they turn 18, or 6 years after treatment, whichever comes first.
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